By Amanda White 11 November 2010
Jaama, the fleet management software specialist, has updated its Key2 Plant Management, providing businesses with a fully integrated system that manages, monitors and intelligently reports on all aspects of plant hire, which is already reaping benefits for Amey, one of the UK’s largest public service and infrastructure management companies, enabling it to manage its 30,000 items of plant equipment as well as its entire fleet.
Key2 Plant Management is a complete business system covering all aspects of plant, asset, stores, hire, rehire, sales, ordering, quotations, contracts, equipment and invoicing management, built on a Microsoft .NET technology platform ensuring it is an intuitive and straight forward to use web-based business package. It is also available with an optional accounts module.
Part of the industry-leading Key2 portfolio of online solutions from Jaama, which includes fleet management, contract hire and rental and risk management software, Key2 Plant Management delivers a wide array of multi-faceted benefits to organisations such as Amey, which went ‘live’ with the Jaama system earlier this year.
Previously Amey, which is headquartered in Oxford, had separate computer systems to manage its vehicle fleet and its plant equipment with workshop feeds into both.
After the software supply contract was awarded to Jaama, Steve Helliwell, managing director of the Logistics Business Division at Amey, said: “Jaama was able to successfully demonstrate to all stakeholders an effective fleet management system for managing quotations, hire and rehire, legislative compliance, the operation of plant and workshops including maintenance and accident reporting. The system is also able to interface with our other business systems allowing future integration and reduced administration across a number of departments.”
Jaama managing director Jason Francis explained: “Organisations can, for example, view all outstanding quotations and invoice information, they can order online and receive automatic notification of stock shortages.
“Automatically the system will pro-actively allocate the most appropriate asset available and generate all hire documentation from agreement to dispatch note.
“Critically, every plant item can be given a unique number and description, which enables Key2 Plant Management users to identify items of equipment on a per asset or plant tyre basis and divide into groups. Additionally, plant items can be grouped together and hired out as one item. For example, a standard contract may require two diggers, five shovels, 20 high visibility jackets and they can all be grouped into a single ‘Plant Pack’ so use and location can be easily monitored.
“Definable areas include: planned events (maintenance, inspections etc); usage rules (minimum driving age, licence type required etc); capacity details (lift capacity, tank capacity etc); additional technical info (add to Operator Licence, Road Fund Licence category etc).
“Where, business divisions are charged for the internal hire of plant equipment, different ‘off hire’ dates and times can be assigned to individual items within the ‘Plant Pack’ resulting in automatic billing reconciliation.”
Mr Francis concluded: “Ultimately the Key2 Plant Equipment online system significantly reduces administration and paper work, provides a complete online audit trail of every item of plant and only allows equipment to be allocated to ‘approved’ operators. Where plant equipment is on hire, the technology provides an audit trail of inspections due and servicing required.
“Key2 Plant Equipment delivers comprehensive management financial and operational reports and provides managers with a complete audit trail of equipment from initial quotation, through ordering, usage and on to disposal in one seamless system.”
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