Mycompanyfleet expand grey fleet software
Mycompanyfleet, the automotive division of HR software supplier, NorthgateArinso, has added a new function to its grey fleet solution to automate the checking of company grey fleet drivers and employees who work from home or remotely from the office, allowing fleet and HR managers to set parameters, such as job title, miles driven, number of penalty points on driving licence and type of vehicle, to send automatic email and text alerts to drivers telling them they need to take some form of action to update their records, thus providing a clear and identifiable audit trail and fully complying with duty of care requirements.
Mycompanyfleet business executive Luke Hicks explained “The new rules engine is basically a ‘soft’ set of rules that allow fleet, HR or other line managers to set the parameters by which email and text alerts to employees are triggered. This can also be on a time basis, such as every three or six months. Employees are then required to log-in and update their records with the requested information.
“If employees do not comply with management requests then warnings of the possible consequences, such as mileage claims not being paid or, ultimately, disciplinary action, can be sent. This also ensures companies are meeting duty of care requirements and have an audit trail to prove it if necessary,” he said.
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