Fleet Software Guide
Fleet management can be a complicated task at the best of times as there are so many factors to take into account. One saving grace however, can be fleet management software with a variety of fleet software solutions available that can help you keep accurate data on your fleet from the moment it is acquired through to its disposal.
Why do you need fleet software?
Most companies want to spend as little as possible on the upkeep of their fleet and they want to ensure that their time is used as efficiently as possible. This is where fleet software solutions can be beneficial:
- Keeping accurate data about vehicles: Fleet software can aid you in keeping accurate data about vehicles, including knowing where they are at all times, ensuring they are performing to the maximum of their capabilities and helping you to keep drivers safe and secure.
- Time saving: Manually keeping data about fleets can be vastly time consuming. By contrast, most fleet software can carry out calculations quickly and accurate and offers an easy to use database to keep track of information.
- Legal requirements: There are a number of legal requirements associated with running a fleet including ensuring that vehicles meet certain safety and security levels. Fleet software can help ensure you do not overlook any legal obligations.
So what aspects of fleet management can fleet software help with?
There are many different fleet software solutions, including:
- Vehicle tracking: Examined in more depth in our telematics guide, vehicle tracking is the core form of fleet management software. Generally, it will rely on GPS or cellular solutions so that fleet owners and managers can know exactly where their vehicles are at all times. This has a number of safety and security advantages while also ensuring that drivers are performing to the maximum of their capabilities. It will allow managers to check if drivers are running on time; potentially warn them about traffic issues; plan routes; and modify journeys as necessary. It can also be used to monitor the times that drivers spend behind the wheel to ensure they are within the legal limit and that they are working efficiently.
- Vehicle performance monitoring: Similar to vehicle tracking this is a particularly important aspect for a haulage firm as it allows fleet managers to assess the performance of vehicles in real time. It could be used to identify problems and react to them appropriately: such as if a vehicle suffers a braking issue or a drop in oil pressure that could ultimately cause a breakdown.
- Financial management: If you operate a large fleet then it’s important to keep track of whole life costs including the purchase and sales of vehicles; fuel costs; servicing; and repairs. This can aid you in running your fleet in a more cost effective manner and save money in the long term.
- Compliance: There are many legal obligations for fleet owners to adhere to – ranging from driver safety to the speeds their vehicles travel at and the shifts that drivers undertake. When accidents occur, for example, a company is liable as well as the driver. As such, fleet software can be established to monitor the different areas of legality so it can immediately highlight any issues before they get out of hand and it can help fleet managers to establish profiles for drivers so they can offer them advice that can help ensure they drive within the law.
- Security: Chances are that your fleet is the lifeblood of your business: and keeping it secure is absolutely vital. As fleet software solutions usually include an element of vehicle tracking, it will be easier to locate vehicles: helping police to retrieve a stolen vehicle. Indeed some of the more advanced fleet software may include remote links to vehicle engines to prevent them from being started by the wrong driver.
So should you invest in fleet software?
There are many factors that may determine whether fleet software is right for your business or not – including the size of your fleet, time management of your staff and your legal obligations.
Generally, fleet software solutions will help businesses improve their efficiency by improving driver performance and reducing costs associated with security and legal issues.
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AutoEase provides car and commercial vehicle finance and advice to both individuals and companies. AutoEase are specialists in providing the best car and van deals for you. You will have unrivalled choice and with our support we will tailor the package to be both cost and tax efficient for you and your business. Whether it's car contract hire or a van lease, let us walk you through the options available and you will be on your way to be another fully satisfied customer. We have offices in Bristol (head office), North London and Somerset. We obtain high fleet discounts through a large network of UK franchised dealers and are able to offer flexible funding finance through our panel of major leasing/finance partners. Finance options include a range of business and personal contract hire and lease contracts, or even outright purchase.
AutoPro Software UK develop software systems for all types of businesses and specialise in developing software for all aspects of the automotive industry. So, if you're a garage, a bodyshop, car sales business, bus and coach operator, recovery operator, MOT testing station or any other automotive repair business, we're sure to have something for your garage in our automotive repair software products.
R:COM Fleet Management by Blue Tree Systems is a comprehensive fleet management solution, which allows fleet and logistics managers to have total control over their fleet, and save a minimum of 10% on fuel costs by using the industry leading system features. We provide businesses with the technology to monitor and improve driver behaviour to ensure staff operate vehicles safely and efficiently. With R:COM you're able to track driver behaviour and routes driven in real-time or via archived reports per driver, per vehicle and per route. With the critical R:COM real-time tracking information at their fingertips, fleet managers can make quick, efficient decisions that result in improved business operations, improved fleet flexibility and deliver higher service levels. In addition to our head office in Ireland we have a sales and support office in Harrogate – please see website for contact details.
As leader in its class with over 20 years experience, Bynx provides the most functionally rich and flexible automotive software solutions for contract hire, fleet management and rental organisations across the globe. The Bynx vehicle leasing and fleet management system provides a smart solution. A fully integrated software suite specifically developed for the automotive fleet business, it lets you manage your operation smoothly and efficiently, minimising costs and enhancing your service to give you a clear competitive advantage. The application comes backed with all the expertise of Bynx, a leading automotive fleet IT specialist. Using our solid industry knowledge, we will develop and implement BynxFleet in the way that delivers optimum value to your business.
Cainson' s Global Tracking Solutions utilises wireless communication to manage remote assets such as vehicles, equipment and personnel - thus a total telemetric solution. Cainson distinguishes itself from its competitors by offering a plug and play device with free updates of firmware for no additional costs to the customer, this combine with industry-leading backup and support spells a first class product with first class support. Building on our experience in fleet management and project implementation, Cainson successfully implemented a range of systems which can be easily customized for a range of applications. The Cainson GPS vehicle tracking software can support well over 186 various types of trackers also a range of different maps and languages. A broad array of user defined reports provides management with precise tools for key decision making.
CAP is the premier provider of used and future residual values data, new vehicle data, technical information and asset management support systems. Established in 1979, we are the trusted benchmark in critical information for all sectors of the automotive industry. Companies large and small, contract hire, fleet management, finance, retail, manufacturing, consumer media and insurance, all rely on our data solutions for business strength, success and growth. They rely on our data and systems for risk assessment and asset management; controlling their costs and managing their businesses and expenditure. CAP’s data is used by many vehicle manufacturers and is the power behind numerous websites.
CFC Solutions is the leading supplier of fleet, leasing and rental management software for the automotive industry. We are geared to deliver leading edge fleet management software products by virtue of our long standing experience of the fleet management industry, providing market leading vehicle management software solutions for the following business needs: Vehicle fleet management; Outsourced fleet management; Vehicle rental operations; Road risk management. Our products streamline workflow, provide effective task management and give you the information to turn data into decisions - fast.
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